Yorkshire Lets

Application and Holding Fee Terms and Conditions Agreement

1. These terms and conditions set out how we will handle your application and comprise the terms of business between you, your co-tenants, permitted occupiers and licensees and YorkshireLets Landlord Solutions.
2. These terms do not form part of your tenancy agreement and solely govern your dealings with YorkshireLets Landlord Solutions.
3. In signing this agreement, you give your full consent to adhere to the holding deposit agreement and any subsequent tenancy agreement which may be entered into between you and your Landlord.
4. Your application success will be decided on a criteria of ‘creditworthiness.’ This will take into account your employment details and earnings, credit history, and previous landlord references if applicable.
5. You have 24 hours from receiving this agreement to return a signed copy to YorkshireLets Landlord Solutions and pay the holding fee deposit. If this is not received, the offer to apply will be passed to the next prospective tenant without notice, if applicable.
6. Once we have received this application, we will send a draft copy of the tenancy agreement for you to read. Please wait to receive this document before paying your holding fee deposit.
7. Until this holding deposit is received, the property will continue to be listed and other applications will be received. Please be aware that if we receive a holding deposit from another applicant before you have paid, your application will be cancelled.
8. If you pay the holding deposit before returning a signed copy of this agreement, you have 24 hours to sign and submit. If this is not received, your holding deposit will be returned in full and the offer passed to the next prospective tenant, if applicable.
9. Holding deposit will be one weeks rent of the property.
10. YorkshireLets Landlord Solutions will only take one holding deposit per property at any one time.
11. Once the holding deposit has been received, a tenancy agreement will be entered within 14 days. The ‘deadline for agreement’ will be the 15th day upon receiving the holding deposit.
12. The holding deposit will be refunded in full within 7 days of
    • Entering into a tenancy agreement;
    • The Landlord withdrawing from the proposed agreement;
    • The ‘deadline for agreement’ passing without a tenancy having been entered due to the actions of the Landlord or YorkshireLets Landlord Solutions;
    • Or if the Landlord or YorkshireLets Landlord Solutions impose a requirement that breaches the Tenant Fees Act 2019.
13. Part of the holding deposit will be retained by YorkshireLets Landlord Solutions to cover reasonable costs if:
    • You provide false or misleading information to obtain a tenancy;
    • You fail a Right to Rent check;
    • You withdraw from the property (unless the Landlord or YorkshireLets Landlord Solutions act in such a way that would make it unreasonable for you to enter into an agreement, such as imposing unfair terms or acting aggressively);
    • You fail to take all reasonable steps to enter into a tenancy agreement within the ‘deadline of agreement’ and the Landlord or YorkshireLets Landlord Solutions have taken all reasonable steps to facilitate entering such an agreement. Reasonable steps will be considered three reminders of the information required from you.
14. ‘Reasonable costs’ is defined as any expenses the Landlord has incurred due to the actions of the tenant as discussed in section 13. This will include any referencing fees.
15. We will set out in writing why we are retaining part of your holding deposit within 7 days of deciding not to enter a tenancy agreement with you if it is before the ‘deadline of agreement’ or within 7 days of the ‘deadline of agreement.’ If we do not do this, we forfeit the right to retain your holding deposit.
16. The holding deposit can either be refunded directly to you or put towards the agreed rent or tenancy deposit.
17. YorkshireLets Landlord Solutions will process your application, references if applicable (at the cost of the Landlord) and administer tenancy renewals and tenancy terminations within the ‘deadline of agreement.’
18. This application to rent a property through YorkshireLets Landlord Solutions does not form any part of an offer or acceptance of an offer in relation to the granting of a tenancy relating to the property stated on this form or any other property listed with us. The Landlord is not obliged to offer a tenancy to you nor are you obliged to take the tenancy until the Tenancy Agreement has been signed by both parties and/or their appointed representative(s).
19. All parties to this agreement, including licensees and joint tenants agree to be jointly and severally liable for all and any costs listed within this agreement.
20. Prior to processing your references, we must see original photographic evidence of identity for all Applicants (i.e. driving licence or passport) as well as proof of address (i.e. a utility bill – but not a mobile phone bill) for each applicant. This must be submitted along with this agreement. If this is not received within 3 days of receiving your application, we will assume you are withdrawing your application and refund your holding deposit.
21. YorkshireLets Landlord Solutions and our client Landlords reserve the right to decline your application for a tenancy of the property.
22. If any information provided within this application, or in any further applications, or any information requested by ourselves or third-parties instructed by us and provided by you, is found to be falsified, fraudulent, or otherwise untrue, the application will be considered void, and part of your holding fee may be retained.
23. All funds payable must be paid by Building Society cheque, Bankers Draft, Cash or Bank Transfer and cleared in our account before we will issue keys or grant access to the property. We do not accept personal cheques or debit card payments.
24. If the Landlord has opted to conduct a reference at their own expense: Upon receiving a satisfactory reference report(s), we will request from the prospective tenant the payment of the first month’s rent, the agreed statutory 5 week security deposit and we will ask you to sign your tenancy agreements, at which point we will hand over the keys to your new home.
25. If the Landlord has NOT opted to conduct a reference at their own expense: We will request from the prospective tenant the payment of the first month’s rent, the agreed statutory 5 week security deposit and we will ask you to sign your tenancy agreements, at which point we will hand over the keys to your new home.
26. These terms will remain enforceable for the duration of any associated tenancy agreement relating to the property stated in these terms as well as any renewed fixed term or periodic tenancy for the same property.
27. YorkshireLets Landlord Solutions and any signatories to these terms will cease to be bound by this agreement upon the termination of your tenancy at the property in question.
28. By signing and returning this form and paying a holding deposit, you accept that you have agreed in full to the terms and conditions as laid out in this document.
29. By signing and returning this form and paying a holding deposit, you understand and consent to waiving your rights to a 14-day cooling off period under the Consumer Contracts (information, Cancellation and Addition Charges) Regulations 2013.

Holding deposit amount is: (property month rent x 12 ÷ 52 = holding deposit).